Privacy policy

Politykainsight.pl Privacy Policy

Welcome,

The fact that you are reading this is a clear sign that you respect your privacy. We take this seriously and as a result we have collected several key principles that govern policyinsight.pl approach to processing personal information, using cookies or other tracking technologies.

Some formal information first – the website is managed by POLITYKA INSIGHT Sp. z o.o. based at Słupecka 6, 02-309 Warsaw, entered into the register of entrepreneurs of the National Court Register maintained by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register under KRS number: 0000754865, REGON: 381654108, NIP: 5252768660, with share capital amounting to PLN 305,000.

If, at any given time, you still have questions regarding our privacy principles, please contact us at kontakt@politykainsight.pl.

Abridged version – key information

We protect your privacy and respect your time. As a result, we have prepared an abridged version of the most important principles that govern our approach to privacy protection.

• When you register for trial access, request telephone contact, fill in a report download form, subscribe to our newsletter, enter into a contract, submit a complaint or contact us, you provide us with your personal information. PI hereby guarantees that your personal data shall remain confidential, secure and will not be shared with any third party without your explicit consent.
• Your personal information might have been provided to us by an entity that has entered into a contract with us and which has requested that we allow you to access our service. In such cases, we also guarantee that your personal details will remain confidential, effectively protected and will not be available to any third party without your explicit consent.
• Any personal data entrusted with us is processed by established and trusted entities that specialise in personal data processing.
• We use Google Analytics tools that collect anonymous information about your visits to our website, such as the list of pages you view, time you spend visiting the website, and how you navigate between individual pages. For that purpose, we use Google LLC cookies that are part of the Google Analytics service. Within Google Analytics we also use tools that allow us to personalise advertising, namely Google LLC cookies and the DoubleClick-banded service.
• We also use Hotjar that records users’ experience on our website. Information collected by this tool is completely anonymous and does not allow us to identify users. Hotjar also uses cookies.
• Polityka Insight uses LinkedIN Ads. The service uses cookies developed by LinkedIn Ireland U.C.
• We provide users with the option of using social networking services, which allows them to publish posts in social networking sites and subscribe to social networking profiles. Choosing such options might involve the use of cookies managed by administrators of such networking services as Facebook, Instagram, YouTube, Twitter, Google+ and LinkedIN.
• We also embed a YouTube video in our website. In order to do so, we use Google LLC cookies developed by the YouTube service. Those cookies will only be loaded if you choose to play an embedded video.
• In order to improve your website experience, we also use proprietary cookies.

If you believe that the above information is not sufficient, further details are provided below.

Personal information

Your personal information, as defined by the personal data protection act, is processed by POLITYKA INSIGHT Sp. z o.o. based at Słupecka 6, 02-309 Warsaw, entered into the register of entrepreneurs of the National Court Register maintained by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register under KRS number: 0000754865, REGON: 381654108, NIP: 5252768660, with share capital amounting to PLN 100,000.

The purpose of, the legal basis for and the length of personal data processing are provided separately for each instance of data processing (see below for detailed descriptions of specific examples of personal data processing).

The rights. With regard to the processing of your personal data, the General Data Protection Regulation (GDPR) offers you a number of potential rights:

• you will be entitled to access your personal information,
• you will be entitled to rectify your personal information,
• you will be entitled to erase your personal information,
• you will be entitled to restrict the processing of your personal information,
• you will be entitled to object to the processing of your personal information,
• you will be entitled to transfer your personal information,
• you will be entitled to file a complaint with a supervisory body,
• you will be entitled to withdraw your consent to the processing of personal information, if such consent has already been granted.

Detailed information concerning how the above rights can be exercised are included in Articles 16 - 21 of the General Data Protection Regulation (GDPR). We would like to encourage you to become acquainted with the regulation. At the same time, we believe it is necessary to stress that the above-mentioned rights are not absolute and cannot be applied to all possible cases of personal data processing. In order to facilitate that process for you, when describing each instance of personal data processing, we have also included the rights that may apply.

We would also like to stress that one of the above-mentioned rights is always applicable – if you believe that the processing of your personal data has violated the General Data Protection Regulation, you may file a complaint with the applicable supervisory body (the head of the Personal Data Protection Office).

At any given time, you can always ask us for information about what kind of data we are processing, and to what purpose. To do so, please email us at kontakt@politykainsight.pl. We have taken every precaution to include all relevant information in our privacy policy. You can also email us with any other questions regarding the processing of your personal data.

We hereby guarantee that any personal data provided by you will remain confidential. We would like to confirm that we have taken all the necessary steps to ensure the security and protection of your personal information as stipulated by the law on personal data protection. Your personal information is collected with due diligence and properly protected against unauthorised access.

Who can receive your data. Your personal information can be processed by our outsourcers (entities whose services we use to process your data and provide you with the necessary services). Those entities include:

• ATM S.A., based at Grochowska 21a, 04-186 Warsaw, which provides servers where your personal information is stored,
• eo Networks S.A., based at Jagiellońska 78, 03-301 Warsaw, which manages the servers that store your personal information,
• Polityka Sp. z o.o. Sp. k.a., which provides mail servers and a proprietary mailing system,
• Rocket Science Group // 675 Ponce de Leon Ave NE, Suite 5000, Atlanta, GA 30308, which provides a third-party mailing system (MailChimp),
• MDDP Sp. z o.o. Finanse i Księgowość sp. k., based at Mokotowska 49, 00-542 Warsaw, which provides accounting services, and oversees, among others, the invoicing process,
• Vavatech Sp. z o.o., based at Olesińska 21, 02-548 Warsaw, which provides technical assistance,
• Basecamp LLC, 30 North Racine Ave #200, Chicago, IL 60607 US, which provides the CRM Highrise system used to process personal information.
• TEONITE Sp. z o.o. Sp. K., based at Cyfrowa 6/317, 71-441 Szczecin, which provides Polityka Insight mobile application

All entities that process personal data on our behalf guarantee that with regard to the security and protection of your personal information they use proper measures required by the law.

Personal information collected by the MailChimp and CRM Highrise systems is stored on servers based outside the EU territory (in the United States). You can rest assured – such transfers take place on the basis of an agreement concluded between the administrator and the supplier, having its registered office or operational center in the US, based on standard contractual clauses approved by the European Commission. Suppliers of IT systems used by the administrator guarantee an adequate level of personal data protection, as required by the provisions of European law. More information on the concluded data transfers outside the European Economic Area, including information on the security applied by the providers, can be obtained at the following e-mail address: kontakt@politykainsight.pl.

Trial access. When registering for Trial access, you provide us with the following information:

• your first and family name,
• your email address,
• name of entity you represent,
• business sector, in which you operate,
• your phone number.

Registering for trial access involves accessing our website to create a new user account. Information provided by you is linked to that account and stored in our database.

The legal basis for processing your personal data and the reason why we process information linked to your user account involves implementing our contract. As a result, we are bound to provide certain services, i.e. allow you to access website content intended for registered users (Article 6 Section 1 Item b of GDPR). Details that govern the implementation of our service are included in the Terms and Conditions – a document that you accept when you access the website for the first time.

Personal information linked to your account is processed as long as your account remains active. You can choose to erase your account at any given time, which will also delete your personal data from our database. You should bear in mind, however, that erasing your account does not delete information about your payments that resulted from using our website. Such data may be processed by us until the statute of limitations has run. You can also rectify, at any given time, any data associated with your account. You are also entitled to transfer the data, as stipulated by Article 20 of GDPR.

Paid contract. Before concluding the contract for a paid access to our service, you need to provide us with the necessary information that would enable us to offer services to you. Such information is submitted on a voluntary basis, but it is required for the contract to be implemented.

Data submitted to us after an agreement has been reached is processed in order to implement the contract (Article 6 Section 1 Item b of GDPR), issue an invoice (Article 6 Section 1 Item c of GDPR), register your invoice in our accounting system (Article 6 Section 1 Item c of GDPR) as well as for archival and statistical purposes (Article 6 Section 1 Item f of GDPR).

Information contained in orders will be processed for a time necessary to complete the order, and then until the statute of limitations has run. In addition, after that deadline, your personal data might still be processed for statistical purposes. Also, we are required to store invoices that contain your personal details for a period of 5 years from the end of a fiscal year in which the tax point occurred.

In case of data contained in orders you are cannot rectify such data after the order has been processed. You cannot object to the processing of data and demand that we remove your data until the statute of limitations has run. In addition, you cannot object to the processing of data and demand that we remove your personal details from the invoice. After the statute of limitations has run, you can object to the processing of your personal details for statistical purposes or ask us to remove your personal information from our database.

In case of data contained in orders, you are also entitled transfer it according to Article 20 of GDPR.

Using the service. If you are able to access our service not because you have personally entered into a contract with us, but because we set up your account after a request was placed by, for instance, your employer, you need to hold in mind that we have created your individual account and that your personal information is stored in our database.

The legal basis for and the reason why we process your personal data in your personal account is because we are offering you services that include accessing the contents of our service that are only accessible for registered users (Article 6 Section 1 Item b of GDPR).

Your personal data in the user account will be processed as long as your account remains active. You are entitled to choose to remove your account at any given time, which will also involve removing your personal data from our database. In addition, you can rectify your account data. You are also entitled to transfer your personal data, as stipulated by Article 20 of GDPR.

Complaints. If you choose to file a complaint, you should submit your personal data in the complaint registration form, which includes your name and surname, address, telephone number, email address, bank account number. Such information is submitted on a voluntary basis, but it is required for the complaint to be processed.

Data submitted in the process of filing a complaint is used to handle your complaint procedure (Article 6 Section 1 Item c of GDPR).

The submitted data will be processed for the duration of the complaint procedure. Complaints may also be archived for statistical purposes.

In case of data contained in orders, you cannot rectify such data after the complaint has been submitted. You cannot object to the processing of data and demand that we remove your data until the statute of limitations has run. After the statute of limitations has run, you can object to the processing of your personal details for statistical purposes or ask us to remove your personal information from our database.

Requesting telephone contact. If you fill in a form to ask us to contact you by phone, you provide the following information:

• your first and family name,
• your phone number.

The submitted form will be part of email messages stored on our mailbox server.

The legal basis for processing your personal information included in the form is implied from the fact that you have sent a request to contact you by phone (Article 6 Section 1 Item a of GDPR). In such cases, information provided by you will only be processed for the purpose of such contact.

Information provided by you will be processed for a period required to establish and maintain contact with you and removed from our database afterwards, unless you opt for your data to be processed for marketing purposes. Such consent will result in your personal information being transferred to our marketing database and processed there until we decide to delete this database or until you choose to opt out of marketing communication, which will erase your personal information from our database.

Reports. To receive a report, you have to use a special online form, which is part of our website, and provide us with the following information:

• first and family name,
• email address.

The submitted form will be stored in the MailChimp database.

The legal basis for processing your personal information included in the form is implied from the fact that you have requested a report to be sent to your email address. In such cases, information provided by you will only be processed for the purpose of sending such report to you.

Your personal information will be processed by us for a period required to send you a report and possible subsequent communication related to the report, and will be removed from our database afterwards.

When filling in an online request for a report, you can also consent to direct marketing communication. In this situation, personal information provided by you will also be saved in our marketing database and processed there until we decide to delete this database or you choose to opt out of marketing communication, which will remove your personal information from our database.

The Newsletter. If you want to subscribe to the newsletter, you need to use the newsletter registration form to provide us with your email address. Such information is submitted on a voluntary basis, but it is required to start a newsletter subscription.

Information provided when subscribing to the newsletter will be used to deliver the newsletter to you. Your consent expressed in the subscription is the legal basis for processing your data (Article 6 Section 1 Item a of GDPR).

The provided information will be processed as long as we choose to maintain the newsletter service unless you decide to opt out of the newsletter, which will remove your personal information from our database.

You can also, at any given time, rectify your data included in the newsletter database. You can also ask us to delete your data, opting out of the newsletter. You have the right to transfer your data as stipulated by Article 20 of GDPR.

Contacting us by email. Should you choose to contact us by email, which also includes the option of using the online contact form, you need to provide us with your email address (the sender’s address). In addition, the message may contain additional personal information. Such information is submitted on a voluntary basis, but it is required to maintain email contact.

If you choose to contact us by email, your data is processed for the purpose of contacting you, and the legal basis for the processing of your personal data stems from Article 6 Section 1 Item a of GDPR, i.e. your consent expressed in your decision to contact us. The legal basis for the processing your personal data after the contract is terminated involves our overriding interest of keeping an archive copy of our email exchange for internal purposes (Article 6 Section 1 Item c of GDPR).

The email exchange can be stored in an archive and we cannot realistically provide a deadline when it might be deleted. You have the right to ask us to send you our past email correspondence (providing it has been archived), as well as to ask us to remove it, unless it has been archived because we claimed an overriding interest, for instance one that involves helping us defend against a potential lawsuit that might be filed by you.

Cookies and other tracking technologies

Our website, like almost any other website, uses cookies.

Cookies are small pieces of data stored on the user’s end device (e.g. computer, tablet, smartphone) that can be read by our IT system (proprietary cookies) or third-party IT systems (third party cookies).

Some cookies used by us are deleted after the web browser session ends, after the user closes the browser (session cookies). Other cookies are stored on the user’s end device and allow us to identify your browser when you visit our website again (permanent cookies).

Further details are provided below.

Accepting cookies. When you visit our website for the first time, you will see information about the use of cookies. Using a special tool, you will able to manage cookies on our website. In addition, you can also change cookie settings in your browser or delete them. Web browsers offer a number of possible options with regard to cookies. You can always consult the browser help to choose the best option for cookie settings.

You should bear in mind, however, that disabling cookies may result in difficulties when accessing our website, as well as various other websites that use cookies.

Proprietary cookies. Proprietary cookies are used to ensure smooth operation of our website.

Third party cookies. Our website, like most modern websites, uses tools provided by third parties that involve the use of third-party cookies. The use of such cookies has been described below.

Google Analytics. We use Google Analytics provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, US. W act on a legally legitimate interest which involves collecting and analysing statistics to optimise our website.

Google Analytics automatically collects data about how you use our website. The information is usually sent to the Google server in the United States and stored there.

As a result of the anonymisation of IP addresses, which we have activated, your IP address is masked before it is sent any further. In rare cases the user’s full IP address is sent to the Google server in the United States and masked there. After being masked, the user’s IP is sent by your browser (as part of Google Analytics) but is not, as a matter of principle, combined with other Google data.

Transfers of data take place on the basis of an agreement concluded between the administrator and the supplier, having its registered office or operational center in the US, based on standard contractual clauses approved by the European Commission. Google LLC guarantees an adequate level of personal data protection, as required by the provisions of European law. More information can be obtained here: https://policies.google.com/privacy/frameworks?hl=en.

You can stop Google from collecting information about how you use our website as well as from processing the collected data by installing a browser plugin. The plug-in can be downloaded here: https://tools.google.com/dlpage/gaoptout.

We also use personalised advertising in Google Analytics. It involves the use of DoubleClick cookies. We personalise ads because of our overriding interest that involves optimising our advertising activities. Users can use a tool that manages cookie settings to decide whether they need to personalise ads or not.

If you would like further details about data processing by Google Analytics, we suggest you should visit Google support: https://support.google.com/analytics/answer/6004245.

Hotjar. We also use Hotjar provided by Hotjar Ltd, Dragonara Business Centre, 5th Floor, Dragonara Road, Paceville St Julian's STJ 3141, Malta. We use Hotjar in order to better understand our users’ needs and to optimize our website and the users’ experience. We carry out activities in this area based on our legitimate interest in the form of optimizing our websites. Hotjar is a technology service that helps us better understand our users’ experience (e.g. how much time they spend on which pages, which links they choose to click, what users do and don’t like, etc.) and this enables us to build and maintain our service with user feedback. Hotjar uses cookies and other technologies to collect data on our users’ behavior and their devices. This includes a device's IP address (processed during your session and stored in a de-identified form), device screen size, device type (unique device identifiers), browser information, geographic location (country only), and the preferred language used to display our website. Hotjar stores this information on our behalf in a pseudonymized user profile. Hotjar is contractually forbidden to sell any of the data collected on our behalf.

For further details, please see Hotjar’s privacy policy https://www.hotjar.com/legal/policies/privacy/ and the ‘about Hotjar’ section of Hotjar’s support site https://help.hotjar.com/hc/en-us/categories/115001323967-About-Hotjar?section=115003180467

You can stop Hotjar from storing your collected data here: https://www.hotjar.com/legal/policies/do-not-track/

LinkedIn Ads. We use marketing tools available on LinkedIN and provided by LinkedIn Ireland Unlimited Company or LinkedIn Corporation. We use those tools to provide LinkedIN ads to you. Our activities in that regard come as a result of our overriding legal interest that involves marketing our products and services.

In order to provide you with personalised ads based on your activities on our website, we have embedded a cookie-based tracking code that automatically collects information about how you use our website (which pages you visit). This data is then usually sent to the LinkedIN server in the US and stored there.

Information collected by LinkedIN cookies is anonymous, which means that it does not allow us to identify you. We only have information about your activities on our website. We would also like to inform you that LinkedIN may combine this information with other data it collected about how you use the LinkedIN service. This information can be used to pursie the company’s own goals, including marketing ones. We are not responsible for LinkedIN’s activities and any further information in this regard can be found in the company’s privacy policy: https://www.linkedin.com/legal/privacy-policy. You can also use your account settings in LinkedIN to manage your privacy preferences.

Transfers of data take place on the basis of an agreement concluded between the administrator and the supplier, having its registered office or operational center in the US, based on standard contractual clauses approved by the European Commission. LinkedIN guarantees an adequate level of personal data protection, as required by the provisions of European law. More information can be obtained here: https://www.linkedin.com/help/linkedin/.

By changing settings in our website, you can decide whether you agree to the use of LinkedIN cookies.

Social networking tools. Our web pages use plug-ins and other social networking tools developed by Facebook, Twitter, Instagram, Google and LinkedIN.

By visiting our website, which contains such a plug-ins, your browser will directly connect with servers managed by social networking companies (service providers). The contents of a plug-in are directly transferred by a given service provider directly to your browser and integrated with the web page. As a result of the integration, service providers are informed that your browser was used to view our website, even if you do not have a profile created by a given service provider or logged in your personal profile. Such information (including your IP address) is sent by your browser directly to the servers of a given service provider and stored there (some servers are located in the US).

If you log in to one of the social networking sites, the service provider will be able to directly assign your visit on our website to your profile in a given social networking site.

If you use a plug in, for instance by clicking the Like or Share button, applicable data will be sent directly to the server of a given service provider and stored there.

In addition, applicable information will be published in a given social networking site and will be displayed to people who have been added to your contact list. The purpose and scope of collecting such data and its further processing and use by service providers, as well as the possibility that they might contact you, your rights in that regard and the possibility of changing the setting so that your privacy is protected have been included in the privacy policy documents provided by particular service providers.

• Facebook - https://www.facebook.com/legal/FB_Work_Privacy,
• Instagram - https://help.instagram.com/519522125107875?helpref=page_content,
• Twitter - https://twitter.com/en/privacy,
• Google - https://policies.google.com/privacy?hl=pl,
• LinkedIN - https://www.linkedin.com/legal/privacy-policy.

If you do not wish social networking sites to associate data collected during your visits to our website directly to your profile in a given social networking site, you should log out of that service before your visit. You can also prevent plug-ins from being loaded on our website using appropriate web browser extensions, for instance script blocking.

Video content. We include YouTube video content on our pages. For that purpose, we use cookies made by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, US that are part of the YouTube service. The cookies are only loaded after you have chosen to play a given video clip. If you would not like the cookies to load, you should refrain yourself from playing the video.

If you choose to play a video, applicable data is sent to Google even if you have not created a Google account or you have not logged into your existing account. Such information (alongside your IP address) is sent by your web browser directly to the Google server and stored there (some servers are situated in the US).

If you have logged into the Google account, the service provider would be able to directly associate your activity of playing the video on our website with your account in a given social networking site. The purpose and scope of collecting such data and its further processing and use by Google, as well as the possibility of their decision to contact you, your rights in that regard and the possibility of changing the setting so that your privacy is protected have been included in the Google privacy policy.

If you do not want Google to associate data collected when you choose to play video on our website with your Google account, you have to log out of that service before you choose to visit us. You can also prevent plug-ins from being loaded on our website using appropriate web browser extensions, for instance script blocking.

More details about Google privacy policy can be found here (https://policies.google.com/privacy).

Server log files

Accessing our website results in queries sent to a server that holds our website content. Each query sent to the server is stored in server logs.

Such logs contain your IP address, server date and time, information about your web browser and operating system. Logs are saved and stored on the server.

Information stored in server logs is not linked to a specific users of our website and is not used to identify them.

Server logs are auxiliary files used when managing the website and their contents are not disclosed to anyone except authorised server administrators.